1. Introduction

a. What is this “Code of Business Conduct and Ethics”?
This Code of Business Conduct and Ethics describes and summarises the standards of business conduct for the Company and also highlights the importance of ethical value in conducting the business affairs of the Company.

b. Purpose of this “Code of Business Conduct and Ethics”:
This Code of Business Conduct and Ethics has been adopted by our Board of Directors to ensure efficient compliance with all legal requirements and other standards of business conduct. The main object of this Code of Business Conduct and Ethics is to deter wrongdoing and promote ethical conduct.

All employees, officers and trainees of the Company are expected to read and understand this Code of Business Conduct and Ethics. We must strive to ensure due compliance with the standards laid down by this Code and to enforce the same in their letter and spirit.

As the principles and standards laid down in this Code are general in nature, and it is not possible to put within its ambit every possible issue that may arise or every situation where standards of business conduct are required to be complied with, we should take note of the fact that these principles and standards described in this Code are rather key guiding principles and standards. We should also review all applicable Company policies and procedures from time to time.

This Code of Business Conduct and Ethics is subject to modification. It may be updated as and when needed.

c. Applicability of this Code:
1. This Code is approved by the Board of Directors in their meeting pursuant to the requirements of Clause 49 sub clause I D of listing agreement.

2. The Code is applicable to:
• Members of the Board
• Senior Management Cadre comprising CEO's / Executive Directors, and General Managers both together referred to as "Employees" hereafter.

3. The Code with the exception of Clause 14 (Certification) is also applicable to all other employees not covered as above.

4. The Code of Business Conduct (“Code”) lays down important corporate values that shape the Company’s value system and business practices and represents cherished values of the Company.

5. The Code provides guidance to employees in recognizing and dealing with important ethical and legal issues and fosters a culture of honesty and accountability.

This Code is not intended to cover every legal or ethical issue that may arise in course of the business. When required, advice or guidance must be taken from the appropriate person in the Senior Management Cadre.

2. Compliance with this code
We are committed to the highest level of ethical conduct and it should be reflected in all business activities of the Company. We must respect and adhere to these practices. These practices have various legal and regulatory consequences. The violation of the same would create significant liability for you, the Company and its employees, officers and Directors.

It will be our responsibility to enforce this Code of Business Conduct and Ethics. Any violation would be reported to the Head of Department and it may lead to disciplinary action up to and including termination.

3. Applicable laws
Each director, officer and employee must acquire appropriate knowledge of the requirements regarding his or her duties sufficient to enable him or her to comply with the provisions of all applicable laws, rules, regulations and any other statutory orders.

4. Conflict of interest
A conflict of interest exists where the interests or benefits of any employee, officer or director of the Company conflict with the interest or benefit of the Company and its affiliates.

Our employees, officers and directors of the Company are expected to act in accordance with the highest standards of personal and professional integrity, honesty and ethical conduct. The honest conduct would be a conduct that is free from fraud or deception. The ethical conduct would be a conduct conforming to the accepted professional standards of conduct.

It is not practical and possible to list all situations in which conflict of interest may arise, however following examples of situations, which may constitute a conflict of interest, are provided for your perception regarding the nature and scope of the term “a conflict of interest”:

  • Engaging in any activity that interferes with your performance or responsibilities to the Company,
  • Accepting simultaneous employment with a Company supplier, customer, developer or competitor or taking part in any activity that enhances or supports a competitor’s position
  • Investing in a Company supplier, customer, developer or competitor which may result in compromise with the responsibilities to the Company,
  • Conducting the business of the Company with relative or with a business in which a relative is associated in any significant role,
  • Accepting any offer, payment, promise to pay, or authorisation to pay any money, gift or anything of value from customers, vendors, consultants, etc. that is perceived as intended, directly or indirectly, to influence any business decision, any act or failure to act, any commitment of fraud, or opportunity for the commission of any fraud,
  • Competing, directly or indirectly, with the Company for the purchase or sale of the property, products, services or other interest,
  • Receiving loan or guarantee of an obligation as a result of your position with the Company.

Each of us has responsibility to handle such actual or apparent conflict of interest in ethical manner taking in view the principles and standards laid down in this Code.

5. Disclosure practices of the company
We all are committed to ensure timely and adequate disclosure of relevant information to the shareholders, SEBI, ROC, Stock Exchanges and all other legal and statutory authorities. Such disclosure shall be full, accurate, timely, understandable and true & fair.

6. Corporate opportunities
All employees, officers and directors are prohibited to exploit the corporate opportunities, which are discovered through the use of corporate property, information or position, for their own personal benefit or gain.

7. Protection of confidential information
The Corporate Confidential Information is a valuable asset to the Company. The confidential information includes product plans and architectures, source codes, names and lists of existing and potential customers, dealers, suppliers and employees, any non-public information that might be useful to the competitors of the Company, intellectual properties, business objects and strategies, pricing information and any other vital financial, commercial and legal information. All confidential information must be used for the purposes of the Company. All directors, officers and employees of the Company must respect the property rights including the intellectual rights of other companies and concerns.

The obligation to safeguard the proprietary and confidential information continue to exit even after leaving the employment of the Company. Each of us has liability to return all corporate confidential information in possession while leaving the Company.

8. Protection and use of the company’s assets
All employees, officers and directors are responsible for protecting and for appropriate use of the assets of the Company. We must safeguard the assets of the Company against loss, damage, misuse or theft. Any violation of this aspect of this code will subject to the disciplinary action up to and including termination of the employment or business relationship. The assets of the Company including vehicles, spares and supplies, equipments, stationery, funds, brand and logo of the Company, hardware & software and all other electronic communication devices, must be utilized in legal, ethical and appropriate manner.

9. Code of conduct for directors and senior management
The Board of Directors (the “Board”) and the senior management of Vimal Oil & Foods Limited subscribe to the following Code of Conduct adopted by the Board. They would

i. use due care and diligence in performing their duties of office and in exercising their powers attached to that office;

ii. act honestly and use their powers of office, in good faith and in the best interests of the company as a whole;

iii. not make improper use of information nor take improper advantage of their position as a Director;

iv. not allow personal interests to conflict with the interests of the company;

v. recognise that their primary responsibility is to the company’s shareholders as a whole but they should (where appropriate) have regard for the interests of all stakeholders of the company;

vi. not engage in conduct likely to bring discredit upon the company; and

vii. be independent in judgment and actions, and to take all reasonable steps to be satisfied as to the soundness of all decisions taken by the Board of Directors;

viii. ensure the confidentiality of information they receive whilst being in office of Director and is only disclosed if authorised by the company, or the person from whom the information is provided, or as required by law;

10. Compliance with code of conduct for prevention of insider trading
Our Company has absolutely prohibited the use of Unpublished Price Sensitive Information and any other non-public information for trading in the securities of the Company. The violation of this would result in appropriate disciplinary and legal action.

Our Company has laid down the Code of Conduct for Prevention of Insider Trading for ensuring due compliance with the provisions of the applicable regulations regarding prevention of Insider Trading. Copy of the Code of Conduct for Prevention of Insider Trading is available with the Compliance Officer of the Company.

11. Fair dealing with customers, suppliers & public
We must remember that we represent our Company while dealing with our customers, suppliers and public. We hereby confirm our commitment to build a relationship based upon trust. Each employee, officer and director must act in such manner so that the members of public will be confident that they will be treated lawfully and in an ethical manner. No one should take unfair advantage through giving misleading information, concealment of facts, misrepresentation of material facts or abusing the non-public privileged information.

All financial and commercial transactions and dealings must be fully and accurately recorded in the Company’s books and records in accordance with the applicable laws. No payment shall be made in unethical way. The violation of the provisions of fair dealing would result in appropriate disciplinary action as well as potential civil or criminal action.

12. Disciplinary actions
It is expected from all persons covered under this Code of Business Conduct and Ethics that they will adhere to the principles and rules laid down in this code. The appropriate disciplinary action will be taken against the delinquent employee, officer or Director who is found to violate these principles and policies or any other policy of the Company.

The disciplinary action may include immediate termination of employment or business relationship at the Company’s sole discretion. The Company will recover any loss suffered by it due to violation of the provisions of this code by any delinquent in legal manner.

All employees, officers and directors are encouraged to report any suspected violation promptly. The Company will not tolerate any kind of retaliation for reports or complaints regarding misconduct that were made in good faith.

The members of the Board of Directors and/or members of Audit Committee will be notified of any concerns about violations of standards for conduct of business, ethics, laws, rules, regulations or this Code.

13. Waivers
The Board of Directors of the Company must approve any waiver or implicit waiver of any provision of this Code of Business Conduct and Ethics for a member of the Board of Directors or executive officer in writing and the same shall be promptly disclosed.

The Company Secretary of the Company must approve any waiver of any provisions of this Code regarding any other employee, officer, agent or contractor in writing.

Any such waiver will be disclosed in the Annual Report of the Company.

14. Certifications
The directors / employees to whom the Code is applicable shall every year affirm to the Board of Directors their compliance with the Code in the format attached herewith as Annexure A. The Managing Director will make a declaration in the annual report for each year that the above affirmations have been received from the Employees.